Tiny Archives Project Quick Tips II: Could You F*^king Not?
Rule 2: Not all who wander are lost. So you have the scenario of five small notebooks of minutes in folders followed by the big, giant ledger followed by small notebooks again. It’s so pretty and logical when they all stay together, so let’s just file the whole lot in legal orientation in the carton, shall we? Don’t you even dare. Those first five items are folders 1.1 through 1.5 (for Box 1, Folder 1 through Box 1, Folder 5). The next normal sized folders start with 1.6. That ledger lives somewhere else, at an address like 4.1 or maybe even farther away in OB.6.3 (oversized box 6, item 3). It says so on the finding aid and that is okay. Although it’s fun to be all neat and tidy with perfectly sequential numbers in a series, things have to ‘live’ where they fit and will be comfortable.
Rule 3: We don’t just fill out and print those separation sheets for fun, kids. Use them. Every. Single. Time. And note it on the finding aid when there are separated materials. If it doesn’t fit in the folder it goes in an oversize folder or box somewhere else and there is a paper trail to help you find it.
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